KINGS Affiliation Information

Pricing for Kings 2023/24

Affiliation Fees - One off fee

Affiliation is worked out on the total number of teams entered per club. The more teams that are entered, the more discount will be given. The total team number is made up of each discipline; Mixed, Ladies, Boarder. For example, two mixed teams, one ladies team and one board team will equal four teams. These fees will be added onto the invoice for Round 1. If you decide to affiliate more teams halfway through the year the additional affiliation fees will be added on to the invoice after the first round they attend.

Race Fees - Paid for each regional event

Race fees are priced per team and per discipline. This is the cost of entering your teams into each round. Invoices for these fees are sent out after each round.

Snowboarder Discount

This year we are keeping our Snowboarder team discount. If a club affiliates at least three mixed teams and one ladies team then they will be allowed to affiliate one snowboard team for free.

For example, if a club enters three mixed teams, one ladies teams and one snowboard team, they would be able to enter the snowboard team free, paying an affiliation fee for four teams (£325).

The discount only applies to one snowboard team per club, if the club wishes to enter two or more snowboard teams then they are required to pay for the affiliation fee of those additional teams.

For example, if a club enters three mixed teams, one ladies teams and two snowboard teams, one snowboard team would be free, paying an affiliation fee for five teams (£380).

Snowboard Discount is not applied on 6+ affiliating teams as teams over this number are already affiliated for free.

Payments - How & Where

The Club Treasurer will issue an invoice to your club and you'll have 30 days in which to settle the amount. If you need to arrange an extended time scale then please email the Treasurer at treasurer@kingsski.club and they'll be able to arrange this with you.

Most University clubs will require the Student/Athletic Union to pay the KINGS invoice from their account, it is still the affiliated club's Captain & Treasurer to ensure payment is made in time. While we don't want to exclude any team from racing when they arrive at a slope, we reserve the right to do so, particularly if bills remain unpaid.

Late Fees & Incorrect Payments

Any payments that are not met within the 30 days invoicing period will be subject to a late fee. This late fee is intended mainly so we as volunteers don’t have to spend our days chasing your treasurers for payments. The easy thing to do is make sure any treasurer confirms when that payment will be sent and if after the 30 days then get in contact with our treasurer via treasurer@kingsski.club prior to the 30 days deadline to let us know when payment will come.

The late fee will be set at 0.5% of the total invoice amount, increasing by 0.1% every week the invoice remains outstanding. For example:

First Aid at events

All of our regional round events have first aiders provided by the slope, similar to other small-ish ski competitions & similar to any race training sessions clubs will put on and the ski slope in general. Any additional first aid provided by Kings is done so if we’re lucky enough to have trained medical staff who are also helping out as volunteers.

The exception to this is our finals event where we will have additional first aid staff on site to deal with the increased number of students.

Every club is expected to have a representative present who is capable of looking after their own members if required.

Equipment for races

At all events equipment rental is included included in your race fees. This will include skis, snowboards, boots & poles. Helmets will also be included if the slope has a stock of helmets to rent out.

Long sleeve t-shirts, trousers (not jeans) & gloves must be worn while competing - skin must be covered basically.

Kings strongly advises all regular competitors to have their own helmets and/or for clubs to maintain their own stock of helmets for their members to use.

We also advise clubs to maintain a selection of club race skis as dry slope rental equipment is almost exclusively in poor condition for racing events. Even older 2nd hand equipment will perform better, increase your teams competitiveness & decrease the likelihood of crashes.

Damaged Equipment or Property

Kings is all about creating a fun, positive and safe environment for people to enjoy the sport they love. This fun, positive and safe attitude also extends to the venues that allow us to run our events at their places of business, part of which is ensuring we respect not only the members of staff but the physical property too.

If property at a slope is damaged, vandalised or even stolen, Kings will incur these costs. Kings is a non-profit organisation and we do not have the funds to pay large fines incurred as a result of poor and inappropriate behaviour from clubs. If we receive fines due to any of these reasons then we have no choice but to pass these on to the responsible parties.

Aside from incurring costs, we also want to make sure we can keep running Kings events. This means maintaining our strong relationships with slopes so that we are allowed to return. We at Kings ask all clubs to please be respectful of slope staff and their property.